E-invoicing & ZUGFeRD for freight forwarders & transport companies
The German e-invoicing mandate has been in force since 2025 – CargoWiz creates ZUGFeRD-compliant e-invoices fully automatically straight from your tours. With batch processing, tamper-protected storage and a seamless hand-off to your accounting team.
E-invoicing mandate meets grown-over processes
Since January 2025 companies in Germany have been required to be able to receive e-invoices – from 2027 sending them will also become mandatory for many freight forwarders and transport companies. Anyone still emailing plain PDFs without structured data faces real problems: which formats actually count as compliant? Who checks that invoices are stored in line with German GoBD rules? How does the XML get into accounting without someone retyping it? Many small and mid-sized freight forwarders react with patchwork tools or hope the tax advisor will sort it out – neither scales, both create new sources of error. A non-compliant invoice can lead to refused payments and in the worst case cause tax issues.
ZUGFeRD-compliant e-invoicing in CargoWiz
CargoWiz creates every invoice automatically in the hybrid ZUGFeRD format, version 2.1 with the COMFORT profile (Factur-X 1.0). That means: a PDF that humans can read combined with embedded structured XML based on the European EN 16931 standard. Your invoice is therefore immediately processable both by people and by any accounting software. From your completed tours you generate entire invoice runs in batch – several hundred invoices in seconds, correctly numbered, with all order attachments, delivery notes and CMRs included – the documents are already on the order because the AI filed them there when they arrived. Invoices are sent by email straight from CargoWiz – and can be processed in your accounting in parallel via the DATEV Buchungsdatenservice interface. Every invoice is archived centrally in parallel and can no longer be changed or deleted once issued – CargoWiz supports GoBD-compliant retention, and every invoice is instantly findable when a tax audit comes knocking. Invoiced also means protected: as soon as a tour contains orders that have already been invoiced, CargoWiz automatically locks it against accidental changes – trips still open can be extracted deliberately.
What you get out of it
Fully compliant with the German e-invoicing mandate – ZUGFeRD v2.1 COMFORT (Factur-X 1.0), EN 16931.
Batch processing creates hundreds of invoices with correct numbering in seconds.
Invoices can't be changed or deleted once issued, invoiced tours are locked against changes automatically – CargoWiz supports GoBD-compliant retention.
Email dispatch straight from CargoWiz – plus DATEV Buchungsdatenservice for accounting.
From tour to e-invoice in three steps
Tours are closed in the TMS and automatically released for billing.
You start the invoice run – CargoWiz produces ZUGFeRD PDFs with embedded XML.
Sent by email from CargoWiz – DATEV hand-off and archiving run in parallel in the background.
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Understand e-invoicing in 30 minutes
In a live demo we'll show you how CargoWiz automates your invoice runs and prepares you for the German e-invoicing mandate.